149: Using spare document numbers
Colin Jenkins, 13/09/2004

To date Match-IT has always used up 'spare' document numbers. Spare document numbers appear when the following sort of procedure is taken:-

• Raise sales order (SO) - Match-IT allocates document number 100 say.
• Approve SO 100.
• Raise SO 101.
• Approve SO 101.
• Unapprove SO 100.
• Delete SO 100.

The highest next document number available is 102, but 100 is also free for use again. To date Match-IT would automatically use it (100) when raising the next SO.

However, this practice is disliked by some customers, so we have added the ability to turn it off; meaning in the above example that SO 102 would be raised, not SO 100. The spare numbers are still logged, so you can revert to the default behaviour.

You can turn off using spare serial numbers on a per file basis. The following files are probably of most interest:-

• ENH - Enquiry
• ENO - Tender offer
• ENT - Tender
• FRF - Failure report
• POH - Purchase order
• SDD - Sales dispatch
• SDC - Sales invoice/credit
• SOH - Sales order
• SON - Sales contract
• WOH - Works order

This can be done from the "File access priviledges" browse. Use the [Detail] button to edit the priviledges for the files of interest and disable use of spare serial numbers using the check box provided.

This will be available in build 21.2.6. There is no firm release date for this build yet.

Nothing will change WRT raising document numbers unless you take action as described as above, the factory settings do not impact current behaviour in any way whatsoever. You can safely ignore this news if document numbers are not an issue for you.

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